DOT Drug & Alcohol Compliance Recordkeeping
Recordkeeping and workflow tools for FMCSA-regulated employers. DER decision support, drug and alcohol test records, supervisor training attestations, incident documentation, and timestamped record exports.
NSCI is a private training and software provider and is not affiliated with, endorsed by, or acting on behalf of the U.S. Department of Transportation or FMCSA. Employers remain responsible for their programs and decisions.
49 CFR
Parts 40 & 382 Referenced
FMCSA
Commercial Fleet Compliance
Recordkeeping and workflow tools
Built for DERs, compliance managers, and HR teams at transportation companies of all sizes.
Test Record Management
Track pre-employment, random, post-accident, and follow-up drug and alcohol test records with the employer’s custody documentation attached.
DER Decision Engine
Work through removal, SAP referral, and return-to-duty steps with the Part 40 citation recorded beside each answer. The DER makes every determination — NSCI records it with a server timestamp.
In-App Alerts
In-app alerts flag post-accident testing windows as they run down, plus stalled tests and unresolved incidents. Alerts are based on the information entered and configured by your organization. Supervisor reasonable-suspicion completion records do not expire under 49 CFR § 382.603 and are not tracked for renewal.
Why serious DERs choose this platform
Any platform can check the minimum boxes. These five capabilities are what protect your program when a DOT auditor, an attorney, or a stalled deadline shows up.
Post-accident testing windows tracked and flagged
A monitor checks every 5 minutes and alerts the DER at 80% and 95% of each window you configure — 2-hour alcohol test, 8-hour prohibition, 32-hour drug test. Missing a post-accident window is one of the most cited § 382.303 violations. Reminders are based on the information entered; the employer and DER remain responsible for deciding whether testing is required and for completing it.
Every DER decision is documented with its regulation citation
The Decision Engine supplies prompts, the specific Part 40 citation, and a structured workflow, and records each answer with a server timestamp as it is entered. The employer and DER remain responsible for every determination. A completed session cannot be overwritten — a correction is a new session that references the original. Competitors use free-form notes.
Dedicated FMCSA driver compliance records
DOT compliance records structured specifically for FMCSA-covered CDL drivers and motor carriers.
Random-testing records, attributed and audit-ready
Log and track every random test with company attribution, the selecting consortium or C/TPA, and the employer’s custody documentation. NSCI does not perform random selections — your consortium or C/TPA does, per 49 CFR 40.347. NSCI records the tests and keeps the proof.
Incident records built to survive legal scrutiny
Reasonable suspicion reports include a structured behavioral checklist, witness names, and an append-only event log whose entries can never be edited or deleted — by anyone — with every change to the report captured in the audit trail. When an employee's attorney subpoenas the record, you produce a timestamped narrative, not a text note.
Built for regulatory scrutiny
Records are timestamped and written to an append-only ledger.
Append-Only Audit Trail
Compliance actions are written to a timestamped, append-only ledger. Original entries are not overwritten — an authorized correction is added to the history so both the original entry and the correction can be reviewed.
Encryption & Access Control
Data is encrypted in transit (TLS) and at rest by our hosting provider. Role-based access limits each user to the records their role allows. NSCI is not itself SOC 2 certified.
FMCSA Regulation Focus
Dedicated compliance workflows and records built specifically for FMCSA (49 CFR Part 382) and DOT Part 40 programs.
Regulation
49 CFR Part 40
Regulation
49 CFR 382.603
Encryption
Encrypted at Rest
Choose your compliance solution
Each product is purpose-built for a specific DOT compliance need.
Starter Plan
Ideal for small fleets and owner-operators needing complete compliance defense.
Billed $89 monthly · 30-day free trial
- Up to 5 active drivers included
- Employee roster & testing records management
- Pre-employment, random, and post-accident logs
- Reasonable-suspicion incident reporting wizard
- DER decision engine with 49 CFR Part 40 citations
- Append-only immutable audit log exports
- In-app compliance alerts and expiration dates
Professional Plan
Advanced compliance platform for growing fleets, multi-driver fleets, and safety teams.
Billed $249 monthly · 30-day free trial
- Everything in Starter with 21 included driver seats
- Lowest seat overage rate ($5/seat/mo or $4/mo on annual)
- Multi-user with role-based access controls
- FMCSA Part 382 & DOT Part 40 compliance records
- Append-only audit log with timestamped record exports
- Date tracking & reminders you configure
- Audit defense export bundle & priority compliance support
Frequently asked questions
Still have questions? Email info@getnsci.com · Sales: sales@getnsci.com · Support: support@getnsci.com